When referenced within the Elite Tool, LLC purchase order by type of purchase below, the supplier must comply with these requirements.
The subcontractor is responsible for compliance with
all applicable paragraphs listed below in the fulfillment of this contract, as
well as the flow-down of requirements to sub-suppliers. Any deviations shall be
submitted in writing to the purchasing agent prior to delivery of product.
General Requirements:
Unless otherwise noted, all
specifications and standards listed as part of this purchase order shall be the
latest revision in effect at the time the purchase order was issued. In the
event a military standard is superseded or canceled, the superseding document
should be used. If no superseding document exists the latest revision prior to
cancellation should be used. Direct any questions regarding this purchase order
to the purchasing agent.
1) Quality Management System –
The subcontractor shall have adequate procedures, processes, qualified
personnel, and equipment required to produce and verify the product to all
contract requirements, applicable standards, and key characteristics. The
subcontractor shall also have systems in place to flow down the requirements
noted in the contract to their sub-tier suppliers.
2) Certificate of
Conformance – A Certificate of Conformance with a statement of compliance to
all contract requirements and applicable standards must accompany each shipment.
The certificate must also state the following information: P.O. Number, Part
Number & Revision, Quantity in Shipment, Date, and Authorized
Signature. The subcontractor and their subcontractors shall provide material and
process certifications if the subcontractor is responsible for procurement of
material and/or processes.
3) First Article Inspection –
A First Article Inspection (FAI) with material and processing certifications is
required for all subcontracted items used in finished product sold to Aerospace
& Defense Contractors. In the event of a major process change or product drawing
revision a new FAI must be submitted. Contracts with exception are; standard
catalog items, raw material, or products certified to a military or industrial
standard.
4) Nonconforming Product –
The subcontractor and their suppliers shall have a system in place for the
timely reporting of product determined to be nonconforming after delivery that
may affect reliability or safety. The subcontractor and their suppliers shall
also have a system in place to report and obtain approval for nonconforming
material disposition.
5) Corrective Action –
The subcontractor and their suppliers shall have a system in place to take
action to eliminate the root cause of a nonconformance when it is determined the
supplier or their sub-supplier is responsible for the nonconformance. The
supplier shall also take appropriate actions where timely and/or effective
corrective actions have not been achieved and determine if additional
nonconforming product exists.
6) Subcontracting Orders -
The supplier shall not subcontract this order to other suppliers without
specific approval from Elite Tool. When subcontracting is approved by Elite
Tool, the supplier shall flow down all applicable requirements.
7) Right of
Access – The buyer and their customers retain the right of
access to all facilities and records involved in the development and fabrication
of product purchased through this contract.
8) Raw Materials – Raw
material substitutions are prohibited without approval from the purchasing agent
before shipment. Raw material must not be re-certified with respect to
thickness, diameter, width, cross sectional area, or product form. Machining or
cutting of thicker product or other product forms shall not be supplied in lieu
of specified product unless specifically authorized by buyer. Raw material
certifications for material or parts shall reflect the form and size of the raw
material as originally manufactured by the raw material producer.
9) Domestic Specialty
Metals – The supplier and their sub-suppliers shall comply with DFAR
252.7014 & Alternate-I, in purchasing and use of certain alloy steels; titanium,
and zirconium listed in this specification.
10) Foreign Object Damage (FOD)
Prevention – The subcontractor shall maintain a FOD control program to
prevent foreign objects from entering and remaining in delivered items.
11) Shelf Life – Items with
limited shelf life shall be supplied with documentation
indicating the data of manufacture and expiration date. All limited shelf life
product shall be supplied with a minimum of 85% of the shelf life remaining.
12) Electrostatic Discharge
Control – The subcontractor is responsible for assuring product sensitive to
electrostatic discharge is handled and packaged in accordance with DOD-STD-1686 and DOD-HDBK-263, Class 2.
13) Record Retention - All
records generated as a result this contract shall be retained at the suppliers
and their sub-suppliers facility for at least 3 years.
Revision 02/13/12
